Auto-Invoicing from Bookings

When you create or update a booking with a price and confirmation number, JourneyFuse automatically adds it as a line item on a draft invoice for that trip. This saves you from manually creating invoices for every booking.

How It Works

1. You create a booking (flight, hotel, cruise, etc.) inside a trip
2. If the booking has a confirmation number and a price greater than $0, the system looks for an existing draft invoice on that trip
3. If a draft exists, the booking is added as a new line item
4. If no draft exists, one is created automatically
5. The line item name follows the format: "Flight - Delta" or just "Hotel" if no supplier is set

Auto-invoicing also triggers when you update a booking's status, price, or confirmation number.

When Auto-Invoice is Skipped

The system skips auto-invoicing and shows you a notification explaining why:

Skip Reason	What it means
No confirmation number	Add a confirmation number to the booking first
No price	Add a total price greater than $0
No client	Assign a client to the trip first
Already invoiced	A line item with the same name and price already exists on the draft

Retroactive Invoicing

If you assign a client to a trip that already has priced bookings, the system retroactively creates a draft invoice with all eligible bookings as line items. You don't need to go back and manually add them.

Invoice Terms & Conditions

You can add terms and conditions to any invoice from the invoice editor:

Agency Terms

Toggle Include agency terms to add your standard terms. The default text comes from your workspace settings (Settings > Invoice Terms). You can override the text for individual invoices.

Supplier Terms

If the trip has supplier bookings, you can include each supplier's terms and conditions. Toggle individual suppliers on or off, and optionally override their default text for this specific invoice.

Terms appear on the public invoice page that your client sees.

Managing the Draft

Auto-invoicing creates a Draft invoice — nothing is sent to the client until you review and send it. You can:

• Edit line items, amounts, and descriptions
• Add additional manual line items
• Set due dates and payment schedules
• Add traveler shares for split payments
• Remove any auto-generated items you don't need